Did you know that only 15 to 20% of all projects are a success and 30% end in failure? A successful outcome is not always a given. More often than not, the problem does not come from the project itself but is rather the result of cost issues or unmet deadlines. Project management combines methods, skills and experience to achieve the project’s objectives. Read on to discover our 6 tips for completing your projects on time!
An efficient project team to implement the project
Human capital is key! The human dimension of a team is fundamental for the implementation of a project; without a team, it is hard to make headway. Lack of experience or communication can lead to a significant loss of time, so it is essential to choose contributors carefully. For larger projects, it is generally advisable to have 8 to 12 team members. Any less would generate a lack of skills and any more would require increased coordination, which is difficult to manage. It is also advisable to incorporate into the team at least one person who has already been involved in a similar project, so that your team can benefit from his previous experience and avoid any potential project risk.
A good project manager
A team cannot be effective if it is not lead by an effective project manager who anticipates problems and controls the project time in order to maximize the time spent on the project. They motivate and encourage their team and at the same time monitor the work of their team members to avoid running into any difficulties. Therefore, a project manager needs excellent organizational and project management skills. The better the organization, the more likely the project will be completed successfully within the deadline. The project manager must also be up-to-date with the growing body of knowledge in their field of work. Indeed, a project manager should prioritise best practices in managing projects throughout their assignment and until completion of the project.
A project schedule with attainable objectives
A project manager splits a project into different tasks for the purpose of estimating the deadline. These tasks are used to define a precise schedule with delivery dates in order to make sure that the deadline selected for the completion of the project is met. The project plan should be detailed and each task allocated to a contributor. Gradual implementation prevents any risk of error and time-wasting.
Agile project management
Once a schedule has been defined, the project manager coordinates the implementation of the project. As the tasks are performed, the scheduling must be compared with real events in order to confirm or reject suppositions made during the defining of the schedule. Tasks can then be anticipated or modified accordingly.
A good project management tool
Good project management software provides the project manager and their team with the means to effectively monitor the project. The strategic use of management software helps the project manager to provide a logical framework within which the team can develop and implement the project plan. It ensures better understanding of the project scope and as a result improves resource management, budgeting and task management. A good project management tool promotes efficient collaboration between the different team members so that they can be sure to finish their tasks on time.
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A project should meet three main criteria: cost, deadline and scope. These three criteria are central to the execution of the project, and therefore guarantee successful project management, which is why the project manager should assign priorities to the tasks to ensure that these three criteria are met.