Project management is a challenge for companies and project managers. In order to complete your project efficiently, all the while respecting deadlines, budgets and resources, you and your teams must synchronize and harmonize your work processes. How? With the help of an online project management tool and efficient methodology. The aim is to organize and simplify your working methods and processes ; and follow a unifying structure throughout the realization of your projects.
Project management steps
1 – Defining the project
The first step is to define the project. Why and what? Aims and resources (budgetary and time-related) are set out. A comprehensive vision of the project is created with a framework and a direction.
2 – Designing the project
Once you’ve completed the defining step, you can move onto the key part of projection management: the design. The aim is to organize and structure the project according to its deadlines, budget and resources. Different steps that make up the project scope must be defined and allocated.
The human element is one of the most important elements in determining the success of the project. The project must be communicated and organized clearly and comprehensibly for each team member. In order to structure your project efficiently, it should be divided into several tasks. The project manager should identify the dependencies in project management so as to be able to plan the project schedule accordingly. Each step and task of a project is interdependent; only the combination and correct execution of each one will guarantee the success of your project.
A project management tool provides structure and facilitates internal communication and collaboration. Once the steps have been identified, qualified and prioritized, the project planning process is organized judiciously. Your project should be divided into a list of tasks ; the tasks and markers scheduled in order to structure your project efficiently.
Quick and easy creation of your project scope in SocialJs Project
Add members to the project
Allocate tasks and view your Gantt chart
3 – Leading the project
The role of the project manager is to synergize the skills and knowledge of each member of the team in order to guide the project to success. The main mission of the project manager is to organize and motivate the team while ensuring the project progresses smoothly.
With a comprehensive view of the project in SocialJs Project, the project manager can control the state of the project, manage the budget and the deadlines, and make corrections as necessary throughout the duration of the project. The project manager is responsible for ensuring timely execution of tasks, respecting the deliverables and the schedule, and analyzing the operational productivity. A digital project management tool uses Gantt charts, incredibly thorough reports and performance indicators to assist a project manager in each of these tasks and increase efficiency.
SocialJs Project dashboard
Working in project mode requires a huge amount of organization, methodology and collaboration. The foundations for guiding a project to success are (often) identical irrespective of the size of the company and the project team.
The advantage of an online project management tool
There is an extensive range of online project management tools available for companies. There are many solutions on the market and the success of a project depends on the selection of the solution that is the most agile and the most adapted to the needs of the company and co-workers. Most modern solutions are “web native”, i.e. developed for the Internet; the online or SaaS solutions are more agile, more efficient and faster than the on-site or on-premise software. The idea behind the creation of SocialJs Project is to efficiently improve the project management of companies, using a fun graphical user interface popular with users for its simplicity and design.
A SaaS software package
This is project management software that can be accessed from any PC medium, laptop or tablet, with only a simple Wifi or 4G Internet connection.
A McKinsey study showed that 14% of an average working week is spent on communication and collaboration with team members in-house. The fact that sending and receiving e-mails accounts for a large chunk of this figure illustrates the necessity for a collaborative tool in this day and age.
A good project management tool optimizes collaborative work in a secure manner. Sharing information and documents is quick and easy. The data is centralized, historized and accessible at all times.
The application is designed to be ergonomic and intuitive and adapts to the growth of the business. It evolves and grows with the business in order to meet the requirements of the organization and the co-workers over the long term.
Cloud-based software reduces costs. SaaS software has the advantage of being free of installation maintenance costs and the updates are included in the price of the licenses. This enables companies with even the smallest budgets to invest in tools effectively and confidently.
Project management is a working method that is increasingly being used by companies, big and small, thanks to digital tools improving its accessibility in terms of both cost and functionality.
Try our online project management tool SocialJs Project for free and without obligation, either individually or in a group.