In an ever-competitive environment, companies are attracted by fresh, flexible working methods. “Project mode” has become more and more popular due to its efficiency and numerous advantages to boot. A collaborative working method, it provides companies with the tools they need to improve productivity, reactivity and agility, to reduce costs, to better meet clients’ expectations… and the list goes on. This type of cross-functional management has become the key to successful project management. We give you the lowdown.
Why work in project mode?
“Project mode” is a collaborative working method, allowing everyone in a company to collaborate on the same project, guided by a dashboard. Gone are the days of the silo mentality. This fresh, horizontal approach brings fluidity into the management process as each member has their own role and responsibilities. It breaks down hierarchical barriers and motivates teams. In project mode, contributors and professional experts from different sectors are brought together on one project to form a project team with a common goal ; meeting demand with reactivity and collaboration.
How do we work in project mode?
Certain elements are crucial to ensure that work is performed effectively in project mode:
- A good project manager
Coordinating collaboration on a project is no easy task. A project manager must be able to handle conflict, demonstrate good management and leadership, and take responsibility. Skilled in effective communication, they are able to unite different people around a common project with clarity and precision. A good project manager is ethical, knows how to listen to team members and is able to work together with the team to set realistic goals and objectives.
- Precise project specifications
A precise roadmap is essential for project implementation and continuous project monitoring. Each team member’s role and responsibilities are clearly set out ; as well as targets to be reached, potential challenges, a strategic plan, timelines and tasks to be performed. First and foremost though, each team member must have a complete understanding of the project, the project scope and the business environment.
- A suitable tool
Efficient work requires efficient tools. Good project management software is essential in project mode so that everything can be centralized in a single place. Task management, budgeting, resource planning and resource allocation are just some of the many functions available to you with this software. Consulting and understanding project requirements has never been so easy and teams can react at every stage of the project life cycle, anticipating risks and adjusting workloads.
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What are the advantages of working in project mode?
Different contributors bring different skills to a project. Working in project mode allows these skills to be combined and promotes collective intelligence. This type of collaborative management provides a variety of solutions for improving productivity:
- Organizational advantages
Working in project mode helps to maintain a balance between workload, human resources and material resources, work time and cost, which has the knock-on effect of being able to improve project risk management, measure performances in real time, define priorities, homogenize the working processes and guarantee the expected level of quality.
- Encouraging dialogue between different parties
The project management framework facilitates exchange of information. By centralizing the information with a roadmap, team members are able to understand each person’s individual challenges and everyone has access to the same information. This type of method creates a real climate of trust between co-workers.
- Stimulating team motivation and productivity
By fostering a collaborative spirit and generating harmony within the team, the project manager involves the whole team in the project. It goes without saying that in this type of business environment where employees are valued and given responsibility, employees will demonstrate increased individual motivation, which in turn leads to constructive dialogue between participants.
- Increase in the value of human capital
Professional experts who are open to exchanging opinions, debating and discussing working methods constantly learn and contribute to an ever-growing body of knowledge. This type of multi-disciplinary and collaborative environment is conducive to self-improvement and encourages all team members to develop new skills.